Gusto VS Workday - Jun 2024

Shlomi Lavi / updated: Jun 18, 2024

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Functionality

Gusto is a cloud-based HR and payroll platform designed for small to mid-sized businesses. It offers features such as payroll processing, benefits administration, compliance management, and employee self-service tools. Gusto simplifies payroll tax filings, offers automated payroll processing, and integrates with various accounting software.

Workday is a comprehensive enterprise-level HCM (Human Capital Management) platform that includes HR management, payroll, talent management, time tracking, and analytics. It provides functionalities for workforce planning, recruiting, performance management, and learning management, tailored for large organizations.

Pros and Cons

Gusto is praised for its user-friendly interface, affordability for small businesses, and automated payroll processing. It offers seamless integration with accounting software, compliance support, and a straightforward setup process. However, it may lack the depth of features required by large enterprises and complex HR needs.

Workday excels in offering robust HR and payroll functionalities suitable for large enterprises. It provides advanced analytics, customizable workflows, and scalability to support global workforce management. On the downside, Workday may have higher implementation costs and complexity compared to smaller-scale HR solutions.

Pricing

Gustos pricing starts at approximately $39 per month plus a per-employee fee, making it cost-effective for small to mid-sized businesses. Pricing scales with the number of employees and features selected, offering transparent pricing tiers and affordable options for payroll and HR management.

Workdays pricing is typically customized based on the size of the organization, specific modules chosen, and implementation requirements. It may involve higher costs for large enterprises due to licensing fees, implementation costs, and ongoing support, reflecting its comprehensive HCM capabilities.

User Interface

Gusto provides a modern, intuitive user interface designed for ease of use across desktop and mobile devices. It offers self-service portals for employees, customizable dashboards, and real-time payroll previews, enhancing user experience for payroll and HR management.

Workday features a user-friendly interface with customizable workflows and role-based access controls. It supports mobile access and provides personalized dashboards for HR professionals and employees to manage HR tasks, payroll, and workforce analytics efficiently.

Integration

Gusto integrates seamlessly with various accounting software, time tracking tools, and HR systems to streamline data synchronization and workflow automation. It offers APIs and pre-built integrations with platforms like QuickBooks, Xero, and TSheets.

Workday supports extensive integrations with ERP systems, financial software, and third-party applications to enhance HCM functionalities. It provides APIs and integration capabilities for data exchange, ensuring connectivity with enterprise-wide systems and business processes.

Scalability

Gusto is scalable for growing businesses, offering flexible pricing and feature options to accommodate increasing payroll and HR management needs. It supports businesses from startups to mid-sized enterprises with customizable plans and scalable features.

Workday is highly scalable, designed to support global enterprises with complex HR and payroll requirements. It offers scalability in managing workforce growth, global expansions, and organizational changes, ensuring flexibility and adaptability for large-scale operations.

Security

Gusto prioritizes data security with measures such as data encryption, secure servers, and compliance with industry standards. It ensures data privacy and protection for sensitive payroll and HR information, maintaining secure access and data integrity.

Workday emphasizes robust security protocols, including role-based access controls, data encryption, and regular security audits. It complies with global data protection regulations and industry standards, ensuring secure management of HR and payroll data across enterprise-wide operations.

Reporting and Analytics

Gusto provides comprehensive reporting and analytics tools for payroll, benefits, and employee data. It offers customizable reports, real-time analytics, and insights to help businesses manage payroll costs, compliance, and workforce metrics effectively.

Workday offers advanced analytics capabilities with real-time reporting, predictive analytics, and actionable insights into workforce performance and trends. It provides customizable dashboards and analytics tools to support strategic decision-making and optimize HR operations.

Support and Maintenance

Gusto offers customer support via phone, email, and online resources, including knowledge base articles and community forums. It provides regular updates and ensures ongoing maintenance to support smooth payroll and HR operations for businesses.

Workday provides dedicated support services, including 24/7 customer support, personalized training, and implementation assistance. It offers a customer success manager and access to a comprehensive support portal to address HR and payroll-related inquiries and ensure system reliability.

Training and Implementation

Gusto offers self-paced training resources, webinars, and documentation to help users get started with payroll and HR management. Implementation timelines are typically short, ranging from a few days to a couple of weeks, depending on the complexity of payroll setup and employee onboarding.

Workday provides extensive training programs, workshops, and personalized onboarding sessions for HR professionals and administrators. Implementation timelines vary based on the scope of deployment and organizational requirements, typically ranging from a few months to over a year for large-scale enterprise implementations.

Flexibility

Gusto offers flexibility with customizable payroll and HR features to meet specific business needs. It supports various industries and business sizes with scalable solutions for payroll processing, benefits administration, and compliance management.

Workday provides flexibility with configurable HR and payroll modules tailored for enterprise-wide requirements. It supports customization options, integration with third-party applications, and scalability to accommodate the evolving HR and payroll needs of global organizations.

Data Migration

Gusto provides tools and support for data migration from existing payroll systems to Gustos platform. It offers data mapping, validation, and setup assistance to ensure a smooth transition and maintain data integrity for payroll and HR information.

Workday offers data migration services to help organizations transition from legacy HR and payroll systems to Workdays platform. It provides data cleansing, transformation, and integration services to streamline the migration process and ensure accurate data transfer across enterprise-wide systems.

Mobile Access

Gusto offers mobile access through its app, allowing employees to view pay stubs, update personal information, and request time off from their smartphones or tablets. It supports real-time notifications and mobile-friendly interfaces for on-the-go payroll management.

Workday provides mobile access for HR professionals and employees to manage HR tasks, payroll, and workforce analytics on mobile devices. It offers mobile-friendly interfaces, offline capabilities, and secure access to HR information to enhance workforce management and employee engagement.

Cloud-based or On-premise

Gusto is a cloud-based HR and payroll platform, offering real-time access to payroll and HR data from any location with internet connectivity. It ensures scalability, data security, and ease of maintenance without the need for on-premise hardware or infrastructure.

Workday is a cloud-based HCM platform, providing centralized access to HR and payroll functionalities across global operations. It supports real-time data updates, scalability, and flexibility in deployment options to meet enterprise-wide HR and payroll management needs.

Vendor Reputation

Gusto has established a strong reputation for providing user-friendly payroll and HR solutions for small to mid-sized businesses. It is recognized for innovation, customer satisfaction, and reliable support in managing payroll and HR operations effectively.

Workday is well-regarded in the industry for its comprehensive HCM capabilities, scalability, and customer-focused approach. It has built a reputation for delivering integrated HR and payroll solutions tailored for large enterprises, ensuring compliance, and workforce management efficiency.

Industry Certifications

Gusto maintains compliance with industry standards and regulations for payroll processing, benefits administration, and data security. It ensures secure, compliant, and reliable management of payroll and HR operations for businesses.

Workday complies with industry-specific certifications and regulations for HCM, including data security, compliance reporting, and workforce management. It focuses on providing secure, efficient, and compliant solutions tailored for enterprise-wide HR and payroll needs.

User Reviews

Gusto receives positive reviews for its intuitive interface, automated payroll processing, and excellent customer support. Users appreciate its ease of use, payroll accuracy, and integration with accounting software, scoring around 85 out of 100 in user sentiment.

Workday is highly rated for its comprehensive HCM functionalities, scalability, and advanced analytics capabilities. Users value its customization options, real-time reporting, and support for global HR and payroll management, scoring around 90 out of 100 in user sentiment.