Top 10 Webinar Software (Jun 2024)

Webinar Buyer's Guide

Overview

Webinar software is a specialized category of software that enables businesses to host and conduct online seminars, workshops, presentations, and meetings with participants from different locations. This software allows for real-time interaction through features like video conferencing, screen sharing, live chat, polling, and Q&A sessions.

Why Businesses Need It

Businesses need webinar software to connect with their remote teams, customers, and partners in a cost-effective and efficient manner. It helps in hosting virtual events, training sessions, product demonstrations, and marketing webinars without the need for physical presence.

Main Features

The main features of webinar software include:

• Video conferencing capabilities
• Screen sharing for presentations
• Live chat for audience engagement
• Q&A sessions for interaction
• Polling and survey tools
• Registration and reminder functionalities
• Recording and playback options

Main Business Processes the Software Helps With

Webinar software can assist businesses in various processes, such as:

• Employee training and development
• Lead generation and marketing
• Customer onboarding and support
• Virtual team meetings and collaboration
• Product demonstrations and launches

Steps to Buy Webinar Software

When buying webinar software, consider the following steps:

1. Identify your business needs and goals for hosting webinars
2. Research different webinar software options available in the market
3. Compare features, pricing, and user reviews of the software
4. Request demos or free trials to test the softwares functionality
5. Consult with key stakeholders in your organization for feedback
6. Choose a webinar software that best fits your requirements
7. Negotiate pricing and contract terms with the vendor
8. Implement the software and provide training to users
9. Monitor and evaluate the performance of the software for ROI

Things to Consider

When selecting webinar software, consider the following factors:

• Scalability for accommodating different audience sizes
• Integration capabilities with other tools and platforms
• Security measures for protecting sensitive data
• Customer support and training options provided by the vendor
• Mobile accessibility for participants on-the-go
• Customization options for branding and user experience

Popular Vendors and Market Share

Some of the most popular vendors in the webinar software category include:

• Zoom - Market Share: 40%
• GoToWebinar - Market Share: 25%
• WebinarJam - Market Share: 15%
• Microsoft Teams - Market Share: 10%

Trends and Next Steps

The webinar software category is witnessing trends such as AI-powered analytics for audience engagement, immersive virtual event experiences, and enhanced security features for data protection. The next steps for this category may include tighter integrations with CRM systems, expanded interactivity options, and improved mobile functionality.

10 Questions to Ask Software Vendors During a Demo

1. How many participants can join a webinar simultaneously?
2. What interactive features are available for audience engagement?
3. Is there an option for recording and sharing webinars?
4. How secure is the platform for hosting confidential webinars?
5. Can the software integrate with third-party tools like CRM systems?
6. What analytics and reporting capabilities does the software offer?
7. Is there 24/7 customer support available in case of technical issues?
8. How easy is it to set up and customize a webinar on the platform?
9. What are the pricing plans and scalability options for the software?
10. Can the software support mobile devices for participants on-the-go?

Head to head Webinar software leaders comparisons:

List of Webinar Software:

Business Phone Systems Price Range

Organizations would typically have to pay up between $17 and up to $1000 for Business Phone Systems software. However, the Price differs between Hosted systems and on-premise ones, and the majority of vendors charge their software cost per user. Additional billing can be present for services such as VoIP-Traditional Phone switch, Broadband, and Hosting. Users can also consider price points for some of these software products by their fit for company size, such as is follows:

• Small scale businesses can expect to pay between $15 and $40 a month for VoIP Business Phone Systems. For example, GoToConnect and RingCentral Office pricing both begin at $20 a month, Dialpad Talk cost price at $15 per month, and Mitel pricing goes for $21 monthly. Furthermore, Ooma Office has a base subscription of $20 per month, with another Pro plan at $25 monthly. Vonage Business Solutions charges $15 per month for each line, and users can get an extension for $40 a month per line.
• Medium-sized organizations would typically find software with cost price ranging between $95 and $179 monthly. For example, CallRails Business subscriptions start at $95 a month, REIRail Gold pricing begins at $97 per month, and MeetingSphere costs $99 monthly. Also, Dixa has a Professional plan which costs $99 a month, a Premium and Platinum plan that goes for $139 and $179 per month, respectively.
• Large Corporations generally have to pay up to $1500 a month for VoIP BPS software. DCDial, for example, has a Grow plan, which begins at $899 a month, with the option to a Pro subscription, which costs $1499 per month. BoardBookIt Professional pricing starts at $585 a month, with an enterprise plan which has a cost price of $792 monthly. Additionally, Brazen pricing begins at $1999 for each event.

Some of the best of breeds have cost prices that lie within distinct price ranges; the analyses of their pricing are as follows:

• VoIP Phone Systems These software products exist within the price range of $30-$45 a month. For example, Versature Essentials cost $30 per month, and its user can opt for the Professional and Enterprise plans, both of which go for $35 and $45 a month, respectively. MiCloud Connect has a starting cost price of $21 per month for each user, with Premier and Elite subscriptions, which costs $27 and $38 monthly. Furthermore, pricing for MightyCall starts at $20 a month, TeamViewer at $49 per month, and ConnectWise One at $19 monthly.
• VoIP SoftPhones Users would generally have to pay between $0 and $100 a month for VoIP Softphone software. For instance, Freshcaller Sprout is free, and its users can procure Blossom or Garden subscriptions for $19 and $39 a month, respectively. Furthermore, Nice inContact pricing starts at $100 monthly for each user and Intulse at $15 a month.
• Auto Attendant Systems Auto Attendant System products have prices that could reach up to $1000 a month. For example, Voximplant has a Small subscription which starts at $100 a month, and a Medium Messaging plan at $1000 per month. MightyCall pricing goes for $20 a month, and Sharpen cost price begins at $25 monthly – Sharpen also has an Empower plan that costs $119 per month.
• Small Business Phone Systems Users can expect a price range of $15-$65 for Small Business Phone Systems software. SIP.US cost price, for example, starts at $25 monthly, ActiveDEMAND pricing begins at $15 a month and goes up to $65 per month.
• Online Meeting Software These products have cost prices between $7 and $32 a month. Cisco Webex Starter pricing is $14 per month for each host, Doodle Team costs $32 a month, and SamePage goes for $8 monthly. Livestorm also begins at $39 monthly.
• Business Phone Service Providers Vendors of Business Phone Service Provider software generally charge between $20 and $100 per month for starter subscriptions. Genesys Cloud 1 pricing starts at $75 a month, CallHippo Bronze at $18 monthly, and MeetFox at $11 per month.
• Conference Calling Software These software products have cost prices up to $199 a month. For example, HighFive pricing starts at $199 per month for each room, LoopUp costs $22 monthly, and Vectera Pro at $9 each month per host.