Top 18 Employee Management Software (Jun 2024)

Employee Management Buyer's Guide

Overview

Employee management software is a type of technology solution designed to help businesses streamline their human resources processes and efficiently manage their workforce. This software category encompasses a range of tools and features that aid in tasks such as employee onboarding, scheduling, performance tracking, payroll management, and compliance with labor laws.

Why Businesses Need It

Businesses need employee management software to automate and simplify HR processes, reduce manual errors, improve workforce productivity, enhance employee engagement, ensure regulatory compliance, and make data-driven decisions based on workforce analytics.

Main Features

Key features of employee management software include employee database management, time and attendance tracking, performance evaluation tools, payroll processing, benefits administration, scheduling and shift planning, compliance management, and reporting and analytics capabilities.

Main Business Processes the Software Apps Can Help With

Employee management software can assist businesses with various HR processes such as recruitment and onboarding, training and development, performance management, time tracking and attendance, payroll processing, benefits administration, workforce scheduling, compliance with labor laws, and employee engagement initiatives.

Steps on How to Buy This Software

When buying employee management software, businesses should first assess their HR needs and goals, research different software options, request demos from vendors, evaluate the features and scalability of the software, consider integration capabilities with existing systems, check for data security measures, review pricing and licensing models, and seek references from other users before making a decision.

Things to Consider

Businesses should consider factors such as the scalability and flexibility of the software, ease of use and implementation, compatibility with existing systems, data security and compliance features, vendor reputation and customer support, pricing and licensing models, and future upgrade paths when selecting an employee management software solution.

Most Popular Vendors and Market Share

Some of the most popular vendors in the employee management software category include ADP Workforce Now, BambooHR, Gusto, Paycom, Paychex Flex, SAP SuccessFactors, UltiPro, and Workday. Market share in this category is dominated by ADP, Paychex, and SAP SuccessFactors.

Trends and Next Steps in This Category

Current trends in employee management software include the adoption of cloud-based solutions, integration of artificial intelligence for HR analytics, focus on employee experience and wellness, mobile-friendly applications, and enhanced data security measures. The next steps in this category may involve further customization and personalization of HR processes, improved automation through AI and machine learning, and tighter integration with other business systems for seamless data flow.

10 Questions to Ask Software Vendors During a Demo

1. Can the software integrate with our existing HR systems?
2. What data security measures are in place to protect sensitive employee information?
3. How scalable is the software to accommodate our growing workforce?
4. What level of customer support is provided post-implementation?
5. Can the software generate custom reports based on our specific HR metrics?
6. Are there mobile applications available for remote workforce management?
7. Does the software offer compliance features to ensure adherence to labor laws?
8. What is the pricing structure and are there any hidden costs?
9. How often does the software receive updates and new features?
10. Can the software be tailored to suit our unique HR processes and policies?

Head to head Employee Management software leaders comparisons:

List of Employee Management Software:

Human Resources Software Products Price Range

HRIS comes with different prices, which are usually determined by either number of employees or the number of users. Either way, HR Tools pricing ranges from $5–$15 and $16–$25 per employee per month; for most providers, these prices are also set based on the robustness of the chosen package feature-wise, and they may not include fees for setup or training.

However, HR software that are priced based on the number of users may have slightly higher prices because, unlike ones with per employee prices, they do not require an organization to pay for every employee but, instead, employees that are actively using the tools. For example, Conrep is priced at around $30 per user per month, while HRnest costs around $20 per employee per month. Another instance is HRnest, which costs $1 per employee, provided its paid in bulk for 35 employees each, and 2 feature plugins, which cost $40 and $60 respectively, must be paid for alongside.

In addition, HRIS pricings are adjusted by most vendors, depending on the business size.

• Small Businesses can expect around $5 for a single employee or nothing at all, as some software makes their basic HR features free for small workforces. Some examples are PeopleBookHR, Snappi, and IceHRM. At the same time, premium HR providers like VAIRKKO Suite costs $1 monthly per employee, Optimity pricing is around $5 monthly per user, and Attendee HRM costs $28 per year to manage 28 employees.
• Medium Businesses that need more robust HRIS features can expect to pay between $5–$15 per employee. For instance, ICMIS Recruit costs around $6,000 per year to manage between 51–100 employees, Info:HR charges a one-time fee of $2800, and FingerCheck pricing is priced at $200 monthly for 50 employees.
• Large Businesses can expect to pay less on a per-employee basis because the logic is the more the employee, the lesser the fee. However, the number of features and onboarding costs may cost more. For instance, FingerCheck costs $1,600 monthly for 500 employees and Britix24 $199 per month.

HRIS best of breeds and their price ranges are as follows:

• Applicant Tracking Tools While some applicant tracking apps are priced per job posting, businesses can, however, expect to pay between $19–$28, $28–$49, and $49 upwards per user, per month. For instance, Yahoo Indeed costs around $150 per month, Monster TMS costs $5,000 per year while Manatal pricing is charged at $15 per user per month.
• Performance Appraisal Software Like most applicant tracking solutions, performance appraisal pricing is based on a "per user, per month" basis. So, business enterprises can expect to pay between $1 to $4, $4 to $10, and $10 upwards. Note that the package type is also a determining factor for performance appraisal tool pricing, as some packages have more features than others. The pricing of some performance appraisal appls like Performly Talent starts from $2 monthly per user, Small Improvements from $5 per user per year, and AssessTEAM costs $1 monthly per user.
• Onboarding Software Onboarding Tools are also priced on a "per user, per month" basis. Users can expect to pay between $1 and $12 upwards. However, these prices are mostly for entry-level prices found on vendor website; more robust packages may be slightly higher, depending on the number of users. For example, Boardon costs $50 per month for a bunch of active users, EmployeeConnect $6 monthly per user, and WISP pricing falls around $50 depending on company size.
• 360 Degree Feedback 360 Degree feedback products mostly have per month pricings. In this case, companies can expect to pay between $1 and $149 and above. Again, these prices depend on the number of features the vendor is offering. Examples are Click-360 costs between $7-$55 per report, SurveyLab $29 per month, and Bloomin costs $4 monthly per user.
• Payroll The pricing for payroll products is usually divided into three tiers and priced per user per month. Enterprises can expect to pay between $1 to $5, $5 to $12, and above $12 per user, per month and depending on the tier. For instance, Payroll Mate is priced around $120 per year ($15 per month) and Payment Evolution Payroll costs $22 monthly per user. Alternatively, some payroll products have a one-time payment; examples are Accounting Xpert costs around $1,500 for one user, and Brightpay pricing is around $300.